Office Manager/Executive Assistant

Responsibilities:

• Manage day-to-day office operations to ensure a productive and organized work environment.
• Maintain and order office supplies, manage vendor relationships, and coordinate with IT and Facilities.
• Develop and enforce office policies and procedures to enhance operational efficiency.
• Serve as the primary point of contact for office-related issues.
• Organize business meetings, conferences, and events, including logistics and attendee coordination.
• Track and reconcile expenses, credit card receipts, and other financial documents.
• Support executives with confidential and time-sensitive tasks and projects, which may include filtering communications and escalating important matters to executives.
• Organize and maintain digital and physical filing systems.
• Collaborate with departments to ensure smooth operations across the organization.
• Assist in supporting employee initiatives and programs.
• Liaise with IT on office technology, software tools, and troubleshooting technology issues.
• Assist with legal operations and contract management, including sending out form Confidentiality Agreements and Consulting Agreements, maintaining certain tracking records for Consulting Agreements, and arranging DocuSign envelopes.

Qualifications:

• A bachelor’s degree or equivalent work experience is preferred.
• Minimum of 3-5 years in office management or executive assistant roles.
• Exceptional organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite, Smartsheet, and video conferencing tools. 
• Strong written and verbal communication skills.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Discretion and professionalism in handling sensitive information.
• Positive, solution-oriented attitude and strong interpersonal skills.
• Comfortable and experienced in navigating the unique challenges of a startup environment.